Skip to main content

How to Split a Purchase Order Using Equal Distribution Between Warehouses?

Sophia avatar
Written by Sophia
Updated over 3 weeks ago

This guide shows you how to divide a single purchase order's inventory equally between multiple warehouse locations using Fabrikatör's Split Purchase Order feature.

What you'll learn

  • How to equally distribute a purchase order's inventory across multiple warehouses

  • How to fine-tune quantities after initial equal distribution

  • What happens to your original purchase order after splitting

Step-by-step instructions

Step 0: Access the Split feature

  1. Open the purchase order (PO) you want to split

  2. Locate and click the "Split purchase order" button in the top-right corner of the PO details page

Note: Currently only Draft and Approved POs can be split.

Step 1: Select your splitting method

  1. In the split workflow modal, select "Split Between Locations"

  2. This option allows you to distribute inventory across multiple warehouses

Step 1.1: Choose destination locations

  1. Select two or more warehouses from your location list

  2. Each selected location will appear with a checkmark

Step 1.2: Choose Equal Distribution Method

  1. Under "Quantity Distribution Method" choose "Equal distribution between locations" from the dropdown

  2. Click "Continue to Step 2" to proceed

Note: Based on backorder sales and Sales velocity methods are coming soon!

Step 2: Allocate Quantities

  1. Review the automatically calculated quantities for each product across your selected locations

  2. You can modify these numbers by clicking directly in the quantity fields

  3. The sum of quantities across all locations must equal the original PO total (shown in the right column)

  4. If quantities don't balance correctly, a red exclamation mark will appear with validation errors

  5. Click "Continue to Step 3" when quantities are properly distributed

Step 3: Choose what happens to the original PO

  1. Select one of these options for the original purchase order:

  • Change Status To Draft: Keeps the PO in your system but removes it from inventory calculations

  • Archive PO: Preserves the PO for record-keeping and disables any linked backorders

  • Delete PO: Permanently removes the PO (if deletion isn't possible, it will be archived automatically)

2. Review all your selections carefully

3. Click "Confirm Split" to finalize the process

Step 4: View your new purchase orders

After successful splitting:

  1. A confirmation message will appear showing that the split was completed

  2. You'll see the newly created purchase orders with:

    • Their unique PO numbers

    • Destination locations

    • Total quantities

    • Expected arrival dates

  3. You'll also see the status of your original PO (draft, archived, or deleted)

  4. Click the view next to any new PO to view its details.

Tracking split purchase orders

The relationship between the original PO and the resulting split POs is automatically recorded in the activities log. You'll see entries indicating:

  • Which PO was split

  • Which new POs were created from the split

  • The action taken on the original PO

This tracking makes it easy to trace the history of each order in your inventory system.

Did this answer your question?