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What Happens to My Original PO After Splitting?
What Happens to My Original PO After Splitting?
Sophia avatar
Written by Sophia
Updated over 2 weeks ago

When you split a purchase order in Fabrikatör, you'll need to choose what happens to your original PO. This decision affects how your inventory and records are managed moving forward.

Available options for your original PO

During Step 3 of the split process, you'll be prompted to select one of three actions:

1. Convert to Draft

  • Original PO will be changed to Draft status

  • It will no longer be counted in inventory forecasts or incoming inventory calculations

  • The PO remains in your system for reference but doesn't affect stock planning

  • Use this option when you want to keep the original PO visible in your order history

2. Archive

  • Original PO will be moved to archived status

  • Any linked backorders will be automatically disabled

  • The PO is preserved for record-keeping purposes but hidden from active PO lists

  • This is useful for maintaining complete purchase records while cleaning up your active view

3. Delete

  • Original PO will be permanently removed from your system

  • If deletion isn't possible (due to system constraints or linked records), it will be archived instead

  • All relationships with other records will be removed

  • Choose this option when you want to completely remove the original record

Tracking the relationship between original and split POs

Regardless of which option you choose, Fabrikatör maintains a clear connection between your original PO and the resulting split POs:

  • Activities log: Each new PO will have an entry in its activities section showing it was created from a split

  • Original PO: If not deleted, the original PO will show an activity entry indicating it was split into specific new PO numbers

This tracking makes it easy to trace the history of each order and understand how your inventory was distributed across multiple purchase orders.

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