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How to track incoming inventory?

Your purchase order has been approved and appears as incoming inventory, let's learn how to track the incoming inventory

Bahadir Efeoglu avatar
Written by Bahadir Efeoglu
Updated over a month ago

What is Incoming Inventory?

Incoming inventory refers to products that have been ordered through an approved purchase order (PO) but haven't yet been received at your warehouse. Tracking these incoming shipments helps you plan your inventory management and sales strategies effectively.

Four Ways to Track Incoming Inventory

1. Use the Incoming Tab Filter

To focus specifically on products with incoming inventory:

  1. Go to the Replenish Page

  2. Click on the Incoming tab at the top of the page

  3. This automatically filters to show only products with incoming stock greater than 0

This view helps you quickly identify which products are already on order and avoid creating duplicate purchase orders.

2. Check the Incoming Column on the Replenish Page

  1. Navigate to the Replenish Page in your Fabrikatör dashboard

  2. Locate the Incoming column for any product

  3. Click on the number displayed to view a detailed breakdown of:

    • Which purchase orders contain this product

    • Quantities ordered in each PO

    • Expected arrival dates

3. View the Suggested Restock Timeline

When planning your next restock, you can see incoming inventory in the product timeline:

  1. On the Replenish Page, click on any product's Suggested Restock quantity

  2. A timeline popup will appear showing:

    • Current inventory levels

    • When incoming inventory is expected to arrive

    • How incoming inventory affects your stock coverage

4. Monitor from the Control Center

For a high-level overview of all incoming inventory:

  1. Navigate to the Control Center in your Fabrikatör dashboard

  2. Find the Incoming Inventory section

  3. Review the summary information about all pending deliveries

What to Do When Inventory Arrives

When your purchase order arrives at your warehouse:

  1. Record the received inventory in Fabrikatör to update your stock levels

  2. For detailed instructions on this process, please refer to our article on How to Receive Inventory

When your PO has been approved, they appear as incoming inventory. You can see your incoming inventory on your Control Center.

You received the PO & want to update your inventory?

To find out how to receive inventory, you can check "How to receive inventory" article.

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